01. Project Plan

HaiyueMarch 16, 2024About 4 min

1. Project Plan

This is a group assessment.
Ensure the focus is on the entire project and not on the project plan itself.
Executive summary should focus on what will be delivered.
Scope should explicitly describe any elements that will be excluded.
Identify risks specific to your project.
Budget should quantify time and effort.
Communications plan should cover all involved stakeholders.
Document perspectives of all relevant stakeholders.
Final deliverables must be specified clearlyK and must be agreed to by the client.
Plan must include project evaluation criteria that can be used to measure the level of success the project achieves (from the client’s perspective).
A Gantt chart (or equiv. for other PM methodologies) should be used to illustrate the project schedule with important milestones and dependencies.
The word limit for this assessment is 3,500 words.

This is an individual assessment
- Students must individually prepare their presentations (based on the group’s project plan), supported by a suitable slide deck produced by the individual student.
Prepare a presentation outlining the key components of each section of the project plan.
- Every section of the project plan (except the executive summary) must be covered in the presentation.
- You need to focus on the most important elements as your time is limited.
Each member of your group will be required to present and justify every section of the project plan individually.
- You should develop your presentation on the basis that the markers have not yet read your project plan document.
This means that every group member needs to be cognisant of and committed to the contents of the project plan.
The scheduled time-slot for each student is 10 minutes in duration with 8 minutes for presenting and 2 minutes for questions.
- Please rehearse your presentation and ensure that you meet the specified time limit.
Please submit your slide deck via Learnonline by the deadline specified in the Course Outline.

Tips

Your slides should not include large bodies of text copied directly from the plan.
- Instead focus on highlighting only the key points in dot point form.
Avoid looking at the slides or notes when presenting.
- Instead make eye contact with the audience.
Ensure that the markers have a broad understanding of your project’s objective early in the presentation.
- Remember that we won’t be as familiar with your project as you are.
Proof reading!
- Integral for both the slides and any documentation your produce.

Decide on appropriate language to use; link words to show connections between main points or ideas.
Use key words several times to emphasise their importance.

You are required to present using a visual aid (your slide deck):
Remember that the slides are for support only and should not be the main focus of the presentation. You are the main focus.
Slides support your presentation by:
- Providing an outline of the presentation (key terms/ideas);
- Illustrating key points with images, diagrammes, tables or graphs;
- Helping the audience to follow your presentation; and
- Keeping you on task (and on time).

Practise, practise and practise again. This helps you overcome any nervousness and makes you more confident with the content and the delivery.
You need to practise what you will say (content) as well as how you will say it (delivery).

Develop your first set of notes and be ready to adapt them.
Use cue cards with bullet points and write key words, ideas and phrases rather than sentences. Optimally, you will speak without cue cards on the day of the presentation.
Practise out loud from your cue cards so you are able to talk about the information in various ways.
Be sure to state clearly what the purpose of the presentation is in
the introduction.

Time the presentation and modify it if needed. This will help you to avoid being rushed.
Focus on standing up straight, using appropriate gestures and looking at your audience.
Practise with an audience or in front of a mirror so you are aware of how you present yourself.
Be sure to face your audience and engage them with eye contact.
Practise projecting your voice so the audience can hear you easily.
Use your voice by changing volume and pitch to add emphasis to important points.
Use pauses to show that you are moving on to a new point.
Record you voice to hear how you sound.

Anticipate any questions that might be asked and consider possible responses.
Be clear about your knowledge and what is outside the scope of your presentation.